Master Event Planning with a Simple Notion Template

Simplify event planning with a Notion template! Get organized and host stress-free, memorable events with pro tips and insights. 🎉📅

Decoge

Feb 13, 2025 2 min read

🎉 Summary

In this insightful video, the speaker, a seasoned product marketing manager, shares a comprehensive guide on organizing personal events using a simple Notion template. This approach simplifies the process of planning events like birthday parties without the need for complex spreadsheets or large teams. The speaker's method ensures that event planning is efficient, organized, and even fun, drawing from personal experiences to highlight the importance of hosting successful events.

🔑 Highlights

🎈 The speaker emphasizes the importance of having a structured approach for event planning, using a Notion template to streamline the process.
🗂️ The template includes essential sections such as an event overview, key info, an archive for outdated information, and an action items table.
📅 The action items table helps track key milestones, their status, due dates, and types, ensuring all aspects of the event are covered.
📢 The communications strategy involves three types of messaging: invitations, confirmations, and reminders, each with specific objectives and timing.
💡 Pro tips include sorting views by due dates, using a button for default action items, and employing tools like Canva for engaging communications.

📚 Key Insights

🔍 The event brief helps define the nature of the event, influencing the planning process and action items.
📋 Action items are vital for keeping the event planning process on track, with clear milestones and due dates.
🗓️ The timeline page offers a visual calendar view for tracking milestones, aiding in effective planning and communication.
👥 The invitees page manages guest lists, tracking their RSVP status and potential plus ones for accurate headcounts.
✉️ The comms page details the strategy for reaching out to attendees, ensuring effective communication and engagement.
💰 A cost page tracks expenses, ensuring financial aspects are managed efficiently.
📈 Advanced events might require additional pages for promotion and content management, especially for larger events like weddings.
🔗 Linking projects and tasks databases enhances organization, showing how action items relate to specific projects.

🚀 Conclusion

The speaker offers a practical and efficient method for planning personal events using a Notion template. By following this structured approach, anyone can host successful and memorable events without stress. The video provides valuable pro tips and insights, making event planning accessible to all.